Applicant Tracking System (ATS) is a trending software in the market today, preferred by many recruiting businesses and top companies. ATS is a software that enables handling recruitment and hiring requirements using technology aids that can be implemented as a system or accessed via online applications, some of which are cloud-based platforms. To decide which is a better fit depends on the size of the organization. Internal Jobs and vacancies can be published to a corporate career page on the company website through a customized ATS feature. Apart from ATS features, there are modules like CRM, On-Boarding, Timesheet, Invoicing, and Payroll systems. However, the core objective of the ATS is for recruitment and tracking applicants. There are a few open-source and free ATS systems available in the market too!
The ATS capability extends beyond just data mining or collection of data. ATS applications increased their ability to automate and optimize the recruitment process by pursuing a distinctly defined methodology. This kind of automation makes it easier for recruitment teams to identify the right match for the position. Using an ATS has become a game-changer in evaluating and contributing to the efforts of recruitment. This approach allows us to identify internal talent and give them an opportunity before looking for candidates outside of the company. It analyzes the internal database and finds suitable resumes or other information to identify candidates internally within the organization, and the data is stored for future retrieval when required. ATS has built systems that also offer off-site encrypted resumes and databases, which satisfies the legal requirements set by equal opportunity employment laws.
ATS software is also known as talent acquisition and management products (TAMP). It is provided by an application service provider or as Software as a Service model (SaaS). In countries like the UK and Ireland, it is called recruitment software, mainly by representative bodies that include the REC in the UK and the NRF in Ireland.
In recent times, with the increasing number of concerns rampant towards the crucial importance of personal data protection and safety, an ATS is committed to serving this interest by being compliant with high standards of data security. ATS helps companies maintain and abide by the data they store related to the candidate recruitment process and is as per the General Data Protection Regulation.
ATS serves as an automated tool for the hiring teams by efficiently selecting or rejecting candidates based on data input, which saves a vast amount of time and resources required to screen every incoming application. The time-consuming process to filter the right match manually is a laborious process, having to dive deep into thousands of applications and find the right match. Now with ATS applications in the industry, you need not worry about the manual process for finding the right candidate to bring into your organization.
After finding the right candidates, the ATS stores and saves the information for future recruitment drives. The collection process includes tracking the headcount of candidates who applied for a post, identifying candidates who possess the proper qualification, the applicant’s origin, and how the candidate got to know about the requirement in your company. The ATS helps you to remain connected to your contacts allowing recruiters to search and get connected with candidates matching specific skill sets and criteria via online professional social networking websites and job portals such as LinkedIn, Monster, Indeed, and CareerBuilder.
The ATS provides users with an essential focal point with a centralized database to fulfill every company’s recruitment efforts. The ATS identifies and manages applicant information and incoming resumes. The applicant data gathered from internal and external applications via the front-end, located on the company website or extracted from job boards and social networking websites like LinkedIn and other sites, is stored in the database. Many job boards such as Dice.com, Monster.com, Hot Jobs, CareerBuilder, and Indeed.com have partnerships with ATS software providers to provide parsing support.
The latest applicant tracking systems are introducing platforms such as, Software as a Service (SaaS), where the main software component has integration points, which in-turn allows ATS service providers of other recruiting technologies to collaborate and work seamlessly. These ATS solutions have increased the recruiters’ ability to post jobs where the candidate is located and not just on job boards. It is like a Digital Marketing strategy where you post ads everywhere you browse.
With the increase of artificial intelligence (AI) usage in software tools, ATS has also switched to AI tools and natural language processing to facilitate artificial intelligence capabilities to find the right match offered through cloud-based platforms. These cloud-based platforms allow companies to score and arrange resumes more closely linked to every job requirement and its description.
A successful recruitment function is necessary for a recruitment team to be successful in every business. With so many applications and service providers in the industry, the ATS comes with diverse offerings and capabilities that would delight any organization on how they can be helped with their requirements and streamline their recruiting process. The ATS is personalized for each organization to possess a tailored recruiting system as per their needs and implement the Applicant Tracking System within their environment to benefit from its optimized features.